Par Package

BirdiePackage

Eagle Package

*All tournament catering fees are subject to local sales tax and service charges 

Golf Outing Terms & Conditions

Shotgun Tournaments/Outings (minimum  40 participants)

Monday – Thursday Shotgun Outing:  $55.00 per player

Friday, Saturday, Sunday, & Holiday Shotgun Outings:  $65.00 per player

All of our Shotgun Golf Outing prices include the following:

• Green fee, cart fee, range balls
• Professional tournament setup with cart signs, pairings list, scorecards, and rules sheet
• Registration table setup
• On course set-up (i.e. sponsor signs placement, on-course contest signage such as closest to the pin and long drive)
• Bag drop service
• Scoreboard and scoring of the event
• Applicable service charges & tax      

Shotgun Outing Availability:

Gray Plantation considers 120 golfers a Full Shotgun Event. We can offer a shotgun start for lesser players, by allowing a few holes to remain open for member or outside play. The total number of golfers participating in the outing will determine the number of holes (minimum 40 golfers). Any group that falls below a count of 40 golfers will be converted into a Tee Time Outing. Please consider that there is limited space for weekend outings. 
*All full golf course shotguns are required to start at either 8:30 a.m. or 1:30 p.m.

Tee Time Tournaments/Outings (maximum of 40 players)

Monday-Thursday Tee Time Outings:  $50 per person

Friday, Saturday, Sundays, or Holidays Tee Time Outings:  $60.00 per person

All of our Tee Time Golf Outing Prices Include the Following:  

• Green fee, cart fee, and range balls 

• Professional tournament setup with cart signs, pairings list, scorecards, and rules sheet 

• Registration table set-up 

• On-course set-up (i.e. sponsor signs placement, on-course contest signage such as closest to the pin and long drive) 

• Applicable service charges & tax 

Guarantees and Payment

Gray Plantation requires a firm head count for all Shotgun events 5 days in advance. Full payment, less any deposits paid, is due no later than the day of the event. Tournament chairpersons will be held liable for the payment of the firm player count given in advance.

A signed copy of the contract and a deposit is necessary to confirm ALL tournament dates.

Deposit Types: Any tournament or outing with 12 players or more must have verified Credit Card number on file with the Head Pro.

Cancellations must be confirmed in writing by the Head Golf Professional at least two weeks in advance from the tournament date.  If the Head Golf Professional is not notified in writing at least two weeks in advance, the cancellation fees are 50% of the cancelled number of players unless within 5 days of the tournament in which full fees apply.

Golf Tournament

The tournament format, contests, and other golf activities must be coordinated and approved in advance by the General Manager or Golf Shop Manager. A list of all participants and pairings must be provided to the club at least forty-eight (48) hours prior to the event. The Head Golf Professional will be available to help you choose a tournament format appropriate for your group.

Tournament Prizes

Tournament prizes ranging from plaques and commemorative items to golf shirts and equipment are available through Gray Plantation Golf Shop. Gift certificates can be drawn in any denomination. The General Manager or Head Golf Professional will be happy to assist you with prize selections.

Dress Code

Customers are expected to remain in proper attire at all times in the clubhouse, on the golf course, and on the driving range. Work jeans, bathing attire, undershirts, gym shorts, coaching shorts, tank tops, tube tops, halter tops, mesh shirts, cut-offs, short-shorts, tennis outfits, and dress of similar nature are considered inappropriate attire in the golf environment. Recommended shirts are collared and shorts are of “Bermuda” length (weather pants are permitted).

Course Care

Guests are expected to obey the cart rules of the day, repair ball marks, rake bunkers, and replace divots as needed.

Golf Carts

All golfers must ride golf carts provided by Gray Plantation Golf Club and our Club Rules apply, listed below.

• No more than two riders are permitted per golf cart.
• Golf carts must follow the cart rules of the day.
• Customers driving golf carts must be licensed drivers. A junior golfer over 16 may be asked to present a valid driver’s license to drive a cart.
• All carts must be returned to the staging area immediately following the conclusion of play.

Pace of Play

All golfers are expected to complete their round in four and one half (4 ½) hours or less. It is the responsibility of each group to keep pace with the group ahead. It is each group’s responsibility to be observant of its position on the course and keep pace. The player assistant has the authority to keep play moving at the proper pace for all players’ enjoyment.

Food and Beverage

All catered food and beverage must be consumed on the premises during the event time. All food and beverage prices are subject to change and availability. Gray Plantation cannot be responsible for services over 5% of the guarantee. If Gray Plantation does not receive an adjusted guest count, the guest count on the signed contract will be the guarantee number and used for set-up, food preparation and billing. No outside beverage will be allowed, unless approved by General Manager and will be a charge of $250.00 per booth. If a tournament sponsor wishes to provide food booths, there will be a $250.00 charge per booth per day. All tent placement must be approved with the Director of Golf or the Event Coordinator.

Gray Plantation Pro Shop

6150 Graywood Parkway

Lake Charles, LA 70605

337-562-1663 ext. 1

337-562-1121 FAX